ASSOCIATED BUILDERS AND CONTRACTORS - Southern Califonia CHAPTER OFFICE

Position Title:	Education Coordinator
Location:	Los Angeles, CA
Reports to:	Senior Director of Education
Status:	Non-Exempt

 

TO APPLY: Please submit resume to [email protected]. 

JOB OVERVIEW

The Education Coordinator is responsible for performing the administrative functions for the Chapter’s apprenticeship and trainee programs, to maintain compliance with state and federal apprenticeship standards, laws and regulations, state trainee rules, laws and regulations coordinate with the Local Education Agencies (LEA) and to provide a superior experience for the students and their employers.

DESCRIPTION OF DUTIES

Responsibilities:

• Apprentice Program
  • Create classes in Flashpoint database
  • Send out class notices to students and member companies
  • Track RSVPs and send out class reminders prior to classes starting
  • Coordinate and sell books if applicable
  • Pass out EDD forms and collect them on last day of class
  • Verify attendance with EDD as required by law
  • Pass out completion letters on last day of class
  • Email students in class to complete evaluations on instructors and employers
  • Send accrediting body apprentice application, if applicable
• Electrician Certification Training Program
  • Create classes in Flashpoint database and enter students’ information
  • Send out Rollover notices to all companies and keep track of responses
  • Send information to students of class time, start date and assigned instructor
  • Create and maintain monthly billing/self-pay contracts and send billing to Finance Manager & Benefit Trust Liaison for invoicing
  • Prepare training hours and submit to Finance Manager & Benefit Trust Liaison for annual payment to accrediting LEA
• Electrician Certification Trainee (ET) Renewals
  • Process ET cards monthly by sending proof of enrollment letters and renewal applications to the state
  • Communicate with the state if there are any problems or questions
• Student Books
  • Coordinate textbook sales and handouts distribution if applicable
  • Analyze and submit book order request form for the number of textbooks needed for all classes each semester if applicable
• Disciplinary Hearings
  • Schedule and oversee Disciplinary Hearings as needed
  • Communicate with company and student with Hearing information
  • Create a disciplinary packet for Hearing
  • Send out Results Letters to company and student within 15 days of the hearing
• Communication/Submissions
  • Submit and verify students’ attendance with LEA
  • Verify attendance hours quarterly for all programs
  • Communicate with LEA and EDD agencies on any student issues
•  Veterans Administration (VA)
  • Process all VA student enrollment forms and documents
  • Conduct required VA audits
• Evaluations
  • Process student evaluations for instructors and employers and email selected ABC staff
• Schedule Special Classes
  • Schedule and keep track of all students’ participation in CPR classes and OSHA 10/30 classes
• Drop/Terminate Students
  • Process drops and terminations of students who voluntarily drop or are terminated from the programs
• Student Counts
  • Graduation – Verify completed schooling and OJT hours for all 4th year students
  • Provide numbers of current students for both programs to Director of Operations
• Orientation
  • Provide copies and explain the programs Rules and Regulation to all new students
  • Present information on schooling, classroom attendance, On-the-Job-Training (OJT) hours reporting, dispatch procedures and the disciplinary policies to all new students
  • Ensure all new students sign all documents needed for the program to which they are entering
• Work with Flashpoint Database as required
• Other duties
  • Enter form 200’s for students on NCCER website
  • Answer phones
  • Assist with Graduation and Craft Championship Competition and any other events as needed
  • Request US Department of Labor / State certificates
  • Keep and maintain Instructor Calendar up to date
• Other duties as necessary and assigned

Specialized Skills:

• Organized with effective time management skills
• Ability to multitask
• Self-motivated and administratively self-maintaining
• Demonstrates capability for strategic thinking
• General business understanding

Qualifications:

• Bachelor’s degree in Marketing, Business, Communication Management or other related fields
• Proven marketing and/or communication experience
• Excellent time management, interpersonal and communication skills
• Available on weekends and after hours
• Ability to manage multiple projects independently
• MS Office proficiency

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The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed.

IMPORTANT NOTICES

Nondiscrimination:

It is the continuing policy of ABC, Southern California Chapter to take affirmative action to assure equal opportunity for all current and prospective employees without regard to race, color, national origin, ancestry, gender, gender identity or expression, sexual orientation, age (40 or older), genetic information, personal appearance, marital status, familial status, family responsibility, pregnancy or other pregnancy-related conditions, childbirth, disability, military/veteran status, citizenship status, religion or political affiliation, past convictions or incarceration, prior psychiatric treatment, or any other status protected by federal or state law, local ordinance or Executive Orders. ABC, Southern California Chapter is an Equal Opportunity Employer.

Disability Specifications:

ADA: ABC Southern California Chapter will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and any relevant state law.

Physical Demands:

While performing the responsibilities the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

Work Environment:

This position is performed in a typical office environment. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles.  The noise level in the work environment is usually quiet to moderate.

ABC’s Position Descriptions are intended to describe the general nature and level of work being performed by the incumbent(s) of this job.  They are not intended to be an exhaustive list of all responsibilities and activities required of the position.  ABC’s Position Descriptions do not create a contract, express or imply, or other legal rights between ABC and any staff member, nor guarantee employment or specific duties for any specific duration.  ABC may add, change, delete, suspend or discontinue any of these positions and descriptions at any time without prior notice.