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Posts Tagged 'Central Florida Chapter'

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Marketing Coordinator (Orlando, FL)

ASSOCIATED BUILDERS AND CONTRACTORS - CENTRAL FLORIDA CHAPTER OFFICE

Position Title:  Marketing Coordinator
Location:             Orlando, FL 
Reports to: Vice President & Chief Operating Officer  
Status: Non-exempt full-time

 

Contact Vice President & COO Nancy Wray with your resume and letter of interest: – [email protected]

Purpose

The Marketing Coordinator is responsible for implementing the marketing and communications strategies and efforts aimed at generating association awareness to achieve membership goals and increase membership engagement. The Marketing Coordinator will work to build brand awareness, build content, and create marketing materials associated with the association’s programs and events calendars. Responsible for holding brand standards so that materials are cohesive and consistent across Marketing channels including but not limited to ads, events, email, web and social. The Marketing Coordinator will also closely collaborate with team members when planning and executing marketing campaigns.

The coordinator will work with the President & CEO on public relations efforts, including content development, media, and community outreach, promoting events and happenings, and thoughtfully position CF ABC as a leader in the construction industry through advocacy, education, customer/supplier connections, and the premier resource for tools that give construction companies a competitive edge. The role requires exceptional professionalism and interpersonal skills in working with current and prospective members, boards and committees, vendors, suppliers, the public, and community partners and officials. The Marketing Coordinator demonstrates excellence in communication, priority management, and keen attention to detail.

This position works closely with all levels of the association and the VP/COO to budget, plan, prepare, and execute communication & marketing strategies and innovations. The individual in this position demonstrates values-based leadership by building on his or her strengths and the strengths of staff and volunteers to ensure all elements necessary to effectively market and communicate the association’s value to its members and the Central Florida region at large.

As a vital member of a highly effective team, the Marketing Coordinator contributes to the development of the overall strategic plan and aligns membership strategies and objectives to the organization’s short and long-term goals. The coordinator is a champion for ABC’s values, mission, and vision and operates as a strategic partner who is also willing to do any task when the need arises. The individual in this position contributes to the organization’s success by enthusiastically accomplishing individual and departmental objectives.

Essential Duties

  • Establish and implement marketing and communication plans that ensure brand consistency and support the organizational goals.
  • Communicates with team members and leadership, the board, committees and volunteers to ensure cohesive implementation of all communication & marketing plans and initiatives.
  • Researches, creates, secures, and manages distribution and sharing of content through all communication channels.
  • Responsible for the marketing and communication of conferences and regional events and meetings to drive member engagement and attendance.
  • Design marketing materials in print and digital formats, upholding our brand standards by following all style guides to include but not limited to brochures, marketing flyers, marketing swag, emails, social media graphics, website, etc.
  • Produce high-quality materials using Adobe InDesign.
  • Creates, designs, and manages the publication and distribution of bi-monthly magazine, the annual directory, and the annual awards magazine.
  • Responsible for advertising sales in bi-monthly magazine, directory, website, and emails to meet or exceed annual budget.
  • Develops and tracks the departmental budget.
  • Monitor, measure, and analyze the effectiveness of marketing initiatives, including digital communication and the association’s web site to optimize efficiencies for the organization as a whole. Provides monthly reports on department activities, trends, and recommendations.
  • Represents ABC CF at appropriate events and meetings; takes photos for marketing/social media.
  • Has a thorough understanding of association membership services and benefits; can provide answers and solutions to current and prospective members.
  • Maintains an understanding of construction industry trends and makes appropriate recommendations related to the communications and marketing strategies.
  • Develop with the President & CEO and deliver comprehensive and long-term public relations plans to advance the association’s mission, goals, and growth with key audiences.
  • Is a vital member of an inter-departmental team and works with all staff to accomplish individual and organizational goals.
  • Cultivates and maintains positive relationships with staff, members, and all others who CF ABC serves or does business with.
  • Sets an example for others regarding office maintenance and security by following protocols.
  • Maintains communication and marketing knowledge by attending workshops/conferences, subscribing to industry publications and/or maintaining membership in professional associations.
  • Maintains the Chapter website.

Requirements

Education

Bachelor’s degree preferred, focus on communications, marketing or related field preferred.

Experience

Minimum of (3) years’ work or volunteer experience in communications and marketing or related field.

A combination of the following education and experience may be substituted for the requirements:

  • Associates Degree and (5) years’ work or volunteer experience in communications and marketing or related field

Licenses or other required Certifications

Valid Florida driver’s license and vehicle insurance

Knowledge & Skills

  • Strategic thinker; proven track record of both initiating and carrying out communication and marketing strategies in a fast-paced environment
  • Strong relationship-building skills
  • Strong solutions thinker, proactive with solid organization and project management skills to meet deadlines
  • Excellent interpersonal, verbal, and written communication skills
  • Demonstrates executive level project- and time-management skills
  • Uses data to inform strategic plans, recommendations, and decisions
  • Has the ability to create and track departmental and project budgets
  • Is proficient in the most current Microsoft Office Suite programs
  • Advanced skills in Adobe Creative Suite (adobe Acrobat Pro, Illustrator, InDesign, Photoshop)
  • Skilled in web design/update, internet navigation, social media content
  • Has the ability to learn and work in membership databases/CRM systems

Behavioral Competencies

  • Highly reliable and trustworthy
  • Accountable for responsibilities and errors
  • Goal-oriented
  • Takes initiative

Physical Requirements

Tasks involve moderately active physical effort: must be able to twist, kneel, stoop, bend, and safely lift up to 30 lbs. Tasks require dexterity in the use of fingers and limbs. Tasks may involve extended periods of time sitting at a workstation and utilizing a keyboard. 

Sensory Requirement:

The majority of tasks require manual dexterity. Tasks require visual and hearing acuity. Tasks may involve identifying and distinguishing colors. Tasks require oral communications ability.

Statements

EEO/AAP Statement

Central Florida Associated Builders and Contractors (ABC) is committed to providing equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

ADAAA Statement

ABC is committed to hiring and providing continued employment to qualified candidates and employees and encourages both prospective and current employees to discuss potential accommodations with the employer.  An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position; and can perform the essential functions of the position, with or without reasonable accommodations.

This job description does not constitute an employment agreement between ABC and the employee and is subject to change by ABC as the needs of the organization and requirements of the job change.

Meetings & Events Assistant (Orlando, FL)

ASSOCIATED BUILDERS AND CONTRACTORS - CENTRAL FLORIDA CHAPTER OFFICE

Position Title:  Meetings & Events Assistant 
Location:             Orlando, FL 
Reports to: Meetings & Events Director
Status: Non-Exempt

 

Contact Vice President & COO Nancy Wray with your resume and letter of interest: – [email protected]

Purpose

The Meetings & Events Assistant provides professional administrative support to all departments but specifically the Meetings & Events (M&E) Director to be a part of a fully functioning team. This position requires exceptional communication and relationship-building skills in working with members, vendors, suppliers, the public, volunteers, and co-workers. The Meetings & Events Assistant demonstrates keen attention to detail by ensuring all elements necessary to host or sponsor a meeting or event are coordinated and complete.

This position also requires the ability to work in Microsoft Office Suite programs to develop meeting and event advertisements, invitations, articles, signage, programs, and other printed/electronic communication or materials specific to a meeting or event. The Meetings & Events Assistant supports the M&E Director and the organization as a whole by coordinating all meeting/event preparation, set-up, registration, evaluations, and reporting.  This position understands budgets and works to coordinate high-quality meetings/events in the most cost-efficient way.

As a vital member of a highly effective team, the Meetings & Events Assistant understands Central Florida Associated Builders and Contractors (ABC) values, mission, goals, and strategic plan, and contributes to the organization’s success by enthusiastically performing tasks and responsibilities to accomplish individual and departmental objectives.

Essential Duties

Organizational Success

  • Demonstrates understanding of contribution to strategic plan goals by meeting or exceeding personal and departmental objectives.
  • Proactively consider needs and pay attention to daily office calendar.
  • Collaborates with other staff in developing marketing plan; ensures all printed, electronic, social media, and website communications are aligned to plan.
  • Cultivates and maintains positive relationships with staff, members, and all others who ABC serves or does business with.
  • Assists with event committees as requested by M&E Director – only attends meetings when requested.
  • Uses all available resources to keep up-to-date on current trends in the construction and events management industries; uses trend data or info to make recommendations and to assist M&E Director and other leadership in decision-making.
  • Assists with monthly reports on departmental activities, issues, and opportunities
  • Willingly works in collaboration with other departments as needed.
  • Follows all protocols for office maintenance and security.
  • Assists in identifying and evaluating changes to make to events, processes, and how execution of events are done
  • Creation of M&E Project Management system and organizational lists for ease of event management – keep these lists up to date and continue to look forward for future projects.

Meeting/Event Preparation/Production

  • Collaborates with M&E Director to develop meeting/events budgets, schedules, timelines, speaker and staffing needs, and materials/supplies checklists.
  • Researches, compares, and provides site options/recommendations to M&E Director.
  • Research competitive pricing on promotional items/sponsor materials for order.
  • Reviews contracts for final approval by M&E Director & President/VP, liability insurance, and other booking requirements and agreements for M&E Director’s review.
  • Identifies and works closely with speakers, vendors, and suppliers, communicating timelines, delivery windows, invoicing, etc.
  • Orders supplies and materials and develops system for ensuring timely delivery to meeting/event venue.
  • Tracks expenses to ensure projected total costs are within budget; provides expense updates to M&E Director.
  • Creates necessary ads, articles, programs, invitations, magazines, signage, registration lists and other materials. Ensures all in-house or outsourced printing is done in a professional and timely manner.
  • Creates social media graphics and schedules posts for upcoming Meetings & Events
  • Follow all timelines and schedules to align with the entire ABC staff/team.
  • Works with M&E Director in sales of sponsorships, exhibitor sign ups, recruitment of participants in EIC Awards, Construction Expo, and other ABC meetings and events.
  • Works with M&E Director in production and execution of the EIC Awards Program.
  • Follows up with event/meeting invitees to remind/confirm attendance; sends attendees directions and information for parking, security and/ or other pertinent info.
  • Works with supervisors to schedule staff necessary to work events; makes arrangements for volunteers; collaborates with M&E Director to develop work assignments for staff and volunteers.
  • Collaborates with site/venue staff and M&E Director to finalize furniture arrangement, computer and audio-visual location, parking, and any other site-specific arrangements.
  • Designs, creates and manages other electronic forms needed for events including: surveys, check-in forms, applications, information forms, etc.
  • Create scripts for speakers and presenters when needed.
  • Assist with data management and data input through Microsoft Office for event details.
  • Works with Directors on coordinating and setting up for committee meetings.

Event/Meeting Onsite Responsibilities

  • Acts as onsite lead for arrangements, speakers, staff and volunteers, and vendors/suppliers.
  • Ensures all materials, supplies, and equipment are in place and are tested, if appropriate.
  • Handles staff and volunteer assignments, giving directions or instructions as needed; acts as back up for staff/volunteer breaks.
  • Supports the M&E Director at the meeting/event, handling last minute or unexpected needs as requested/needed.
  • Is responsible for collecting attendees’ evaluations.
  • Organizes clean-up work, ensuring all contract agreements for venue condition and/or equipment return are met; gathers or assigns staff/volunteers to gather extra materials and supplies.
  • May be required to travel to regional meetings to manage events

Post-Meeting/Event Record Keeping/Follow-Up

  • Organizes and files sample materials, registration lists, vendor lists, copies of statements and invoices, contracts, liability insurance and other documents related to event for future reference.
  • Gathers data from evaluations; prepares evaluations report and other post-event reports as needed.
  • Follows up with speakers, sponsors, exhibitors, competitors, and attendees as appropriate or directed.
  • Assists in creating post-event write-ups for promotion within BCF magazine and other outlets.

Volunteer Management

  • Recruits, trains, and coaches’ staff and volunteers, including committee members and leaders
  • Responsible for the completion of monthly reports on Committee/Task Force activities, issues, and opportunities.
  • Works with all staff to accomplish individual and organizational goals.

​​​​Other

  • Update laptop computers monthly
  • Lead on facility set up and clean up for all programs, events, and workshops, stocking beverage carts and conference room and doing supply runs. When possible, set rooms day/night before.
  • Posting lobby signs for events, classes, committee and other meetings, rentals.  Coordinate with Chapter Services Coordinator.
  • Assist all departments and Directors as needed.
  • Back up for front desk personnel, including answering phones.
  • Managing registrations and accounts receivables and deposits as needed.
  • Coordinate office coverage with Executive Assistant and Chapter Services Coordinator including lunch hour.  Office is to be covered Monday through Thursday 7:30 AM to 5:00 PM and 7:30 AM – 4:00 PM on Fridays

Requirements

Education

Associates Degree (or equivalent credits) in Marketing, Hospitality, Communications, or a related field

Experience

Minimum of (2) years’ work or volunteer experience in meeting and event planning or related industry

A combination of the following education and experience may be substituted for the requirements:

  • High School Diploma or GED and (3) year’s work or volunteer experience in meeting and event planning or related industry
  • Bachelor’s Degree and one (1) year experience year’s work or volunteer experience in meeting and event planning or related industry

Licenses or other required Certifications

Valid Florida driver’s license and vehicle insurance

Knowledge & Skills

  • Understands and can articulate the basic components of meeting/events coordination
  • Is highly organized and detail-oriented
  • Demonstrates project- and time-management skills
  • Has the ability to communicate professionally verbally and in writing to a diverse membership and others contacted in the course of work
  • Can work independently or as the member of a team
  • Can effectively use the internet and other resources to research and gather information and data
  • Is proficient in the most current Microsoft Office Suite programs
  • Ability to learn and work in publishing/design software

Behavioral Competencies

  • Highly reliable and trustworthy
  • Accountable for responsibilities and errors
  • Goal-oriented
  • Takes initiative
  • Proactive

Physical Requirements

Tasks involve moderately active physical effort: must be able to twist, kneel, stoop, bend, and safely lift up to 50 lbs. Tasks require dexterity in the use of fingers and limbs. Tasks may involve extended periods of time sitting at a workstation and utilizing a keyboard. 

Sensory Requirement:

The majority of tasks require manual dexterity. Tasks require visual and hearing acuity. Tasks may involve identifying and distinguishing colors. Tasks require oral communications ability.

Statements

EEO/AAP Statement

Central Florida Associated Builders and Contractors (ABC) is equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

ADAAA Statement

ABC is committed to hiring and providing continued employment to qualified candidates and employees and encourages both prospective and current employees to discuss potential accommodations with the employer.  An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position; and can perform the essential functions of the position, with or without reasonable accommodations.

This job description does not constitute an employment agreement between ABC and the employee and is subject to change by ABC as the needs of the organization and requirements of the job change.

Executive Assistant (Orlando, FL)

ASSOCIATED BUILDERS AND CONTRACTORS - CENTRAL FLORIDA CHAPTER OFFICE

Position Title:  Executive Assistant 
Location:             Orlando, FL 
Reports to: President & CEO
Status: Non-Exempt, Full-time

 

Contact Vice President & COO Nancy Wray with your resume and letter of interest: – [email protected]

Purpose

The Executive Assistant is the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail and outstanding organizational skills. He/She will have previous experience working in an office environment, performing administrative duties, and providing support to management. The Executive Assistant role requires exceptional professionalism and interpersonal skills in working with current and prospective members, boards and committees, vendors, suppliers, the public, and community partners and officials. He/She should be flexible and have foresight, when maintaining confidences related to high-level operations.

As a vital member of a highly effective team, the Executive Assistant understands Central Florida Chapter Associated Builders and Contractors (ABC) values, mission, goals, and strategic plan, and contributes to the organization’s success by enthusiastically performing tasks and responsibilities to accomplish individual and organizational objectives.

Objectives of this Role

  • With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
  • Plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld.

Duties and Responsibilities

Responsibilities include but are not limited to:

  • Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
  • Support chapter programs by performing various activities including online research, survey dissemination, and contributing to or creating reports.
  • Coordinate meetings and conference calls, inform attendees of meeting dates and times, reserve meeting space, ensures the appropriate equipment/materials are available and coordinate hospitality services as needed.
  • General office management including coordinate office supply inventories.
  • Assist with the creation, editing and/or preparation of program materials.
  • Provide program support by ordering materials and supplies, communicating with vendors, helping with registration, etc.
  • Manage sales and processing of products including job site signs, decals, etc.
  • Input membership or other data into databases or systems.
  • Perform general office duties, such as scanning, copying, sending, and distributing mail and packages.
  • Oversee office equipment maintenance.
  • Support the CEO calendar/schedule; follow the preferred method for reminders and assists with any preparation or research for appointments or meetings.
  • Take meeting notes as requested and transcribes them for leadership.
  • Cultivate and maintains positive relationships with staff, members, and all others who ABC serves or does business with.
  • Use all available resources to keep up to date on current trends in office support and technology; recommend processes or other improvements to help achieve maximum efficiency and effectiveness.
  • Follow all protocols for office maintenance and security; understand the office evacuation procedures to guide staff and visitors in the event of an emergency.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.

Skills and Qualifications

  • Bachelor's degree required or equivalent work experience 
  • Five years of experience in administrative support functions reporting directly to upper management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences

Licenses or other required Certifications

Valid Florida driver’s license and vehicle insurance.

Physical Requirements

Tasks involve moderately active physical effort: must be able to twist, kneel, stoop, bend, and safely lift up to 50 lbs. Tasks require dexterity in the use of fingers and limbs. Tasks may involve extended periods of time sitting at a workstation and utilizing a keyboard.

Sensory Requirement

The majority of tasks require manual dexterity. Tasks require visual and hearing acuity. Tasks may involve identifying and distinguishing colors. Tasks require oral communications ability.

Training & Development Director (Orlando, FL)

ASSOCIATED BUILDERS AND CONTRACTORS - CENTRAL FLORIDA CHAPTER OFFICE

Position Title:  Training & Development Director 
Location:             Orlando, FL 
Reports to: Vice President & Chief Operating Officer  
Compensation: Full-time, exempt position which includes employee benefits

 

Contact Vice President & COO Nancy Wray with your resume and letter of interest: – [email protected]

Associated Builders and Contractors (ABC) is a national trade association representing more than 21,000 construction and industry-related firms. Founded on the merit shop philosophy, ABC and its 69 chapters help members develop people, win work, and deliver that work safely, ethically, and profitably, for the betterment of the communities in which ABC and its members work.

Job Description

This position is responsible for developing, implementing, administering, and maintaining all educational and training programs for members. In addition, this position is responsible for working with various organizations, educational institutions, and groups to build the Central Florida construction industry merit shop workforce. This position participates in the formulation of the Education Department’s mission, goals, objectives, strategic plans, and related policies.

The role requires exceptional professionalism and interpersonal skills in working with current and prospective members, boards and committees, training and professional development facilitators, vendors, and educational institutions.

As a vital member of a highly effective team, the Training & Development Director understands Central Florida ABC’s values, mission, goals, and strategic plan, and contributes to the organization’s success by enthusiastically performing tasks and responsibilities to accomplish individual and organizational objectives.

The ideal candidate must be a proven self-starter willing to take responsibility of growing the educational offerings and producing relevant education programs for the membership. The successful candidate will also be able to take direction, be innovative, be interested in making suggestions to improve programs, and be creative in marketing and promoting training programs.

Necessary Skills

  • Customer-service oriented individual
  • Ability to independently develop comprehensive and long-term educational plans to continually increase the Chapter’s value to current and prospective members.
  • Ability to develop new programs, promote programs, build relationships, and create new partnerships.
  • Adept with Microsoft products, social media, current technology.
  • Adept at instructional design and implementation and the ability to analyze data and trends to make recommendations regarding developing and improving educational services.
  • Must be a proven task-oriented initiative-taker who thrives in an independent work environment.
  • Well-organized, goal-oriented and attention to detail.
  • Articulate and comfortable calling members for research and development and responding to inquiries.
  • Must be coachable, willing to learn, and confident in proposing innovative ideas to management.
  • Adept at utilizing social media platforms, Facebook, LinkedIn.
  • Ability to trouble shoot issues including technology, instructor, or other program component issues and maintain flexibility with a problem solution mindset.

Essential Duties & Responsibilities

  • Develop and implement strategy for increasing non-dues revenue, including developing budget, tracking P&L.
  • Actively maintain and use the association database.
  • Attend association meetings as required, including but not limited to staff, committee, and board meetings.
  • Provide members with information on safety services and education programs.
  • Responsible for promoting education and training programs to include marketing content including but not limited to print, website, emails, and social media.
  • Monitor, measure, and analyze the effectiveness of educational initiatives and trends.
  • Research and analyze construction industry trends to develop recommendations related to the department’s strategies.
  • Create processes for keeping members current with construction industry required certifications, CEUs, safety requirements.
  • Work with member committees, task forces, councils to assist with development programs.
  • Assist the Chapter leadership as necessary in day-to-day office operations.
  • Play an active role in the education community and workforce development planning committees in the surrounding area which may include Chamber of Commerce Up Skill, Osceola County Construction Pipeline, local schools, and universities for membership collaboration opportunities
  • Instructor/Presenter recruitment, orientation and training, instructor processes/procedures and evaluations.
  • Instructor and partnership contracts and agreements.
  • Responsible for developing learning strategies for education programs.
  • Responsible for procuring and ensuring adequate technology requirements for education programs.

Education

  • Bachelor’s Degree (or equivalent credits) in training and development, human resources, education, or instructional design.

Experience

  • Minimum of 5+ years of overseeing training, educational, and developmental programs, instructional design, or related field
  • Minimum of 5+ years of managerial experience.

A combination of the following education and experience may be substituted for the requirements:

  • Associates Degree and seven (7) overseeing training, educational, and developmental programs, instructional design, or related field
  • Minimum of 5+ years of managerial experience

Language Skills

Accurate, professional English writing and public speaking skills are essential. Ability to respond to inquiries from members in a professional and friendly way. Ability to speak effectively to members, non-members, partners, instructors, presenters, educators, and to the general public.

Reasoning Ability

Must be able to identify and orchestrate tasks necessary to accomplish a goal. Must be personable and able to relate and interface effectively with contractors, educators, and other business professionals.

Transportation/ Licenses or other required Certifications

Must have a valid driver’s license, reliable transportation, and automobile insurance. Vehicle occasionally needed to transport materials for education programs, presentations, or site visits.

Physical Requirements

Tasks involve moderately active physical effort: must be able to twist, kneel, stoop, bend, and safely lift up to 50 lbs. Tasks require dexterity in the use of fingers and limbs. Tasks may involve extended periods of time sitting at a workstation and utilizing a keyboard.

Sensory Requirement

The majority of tasks require manual dexterity. Tasks require visual and hearing acuity. Tasks may involve identifying and distinguishing colors. Tasks require oral communications ability.